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Using Group Policy Preferences to Map Drives Based on Group Membership

2016-06-28 · Posted in Active Directory

Public drive mappings

Producing a Group Policy Preference item to create public drive mappings is simple. The GPO containing the preference item is typically linked to higher containers in Active Directory, such as a the domain or a parent organizational unit.

Configuring the drive map preference item.

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Figure 1 Configuring mapped drive preference item

Newly created Group Policy objects apply to all authenticated users. The drive map preference items contained in the GPO inherits the scope of the GPO; leaving us to simply configure the preference item and link the GPO. We start by configuring the drive map preference item by choosing the Action of the item. Drive map actions include Create, Replace, Update, and Delete. These are the actions commonly found in most preference items. Create and Delete actions are self-explanatory. The compelling difference between Replace and Update is that Replace deletes the mapped drive and then creates a new mapped drive with the configured settings. Update does NOT delete the mapped drive– it only modifies the mapped drive with the new settings. Group Policy Drive Maps use the drive letter to determine if a specific drive exists. The preceding image shows a Drive Map preference item configure with the Replace action. The configured location is a network share named data; hosted by a computer named hq-con-srv-01. The configured drive letter is the G drive. All other options are left at their defaults. This GPO is linked at the contoso.com domain.

The results of this configuration are seen when using Windows Explorer on the client computer. The following picture shows a user’s view of Windows Explorer. We see there is one network location listed here, which is the G drive that is mapped to \hq-con-srv-01data.

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Figure 2 Public drive map client view

Later, we’ll see how to use exclusive drive mappings with public drive mappings as a way to exclude public drive mappings from a subset of users.

Inclusive drive mapping

Inclusive drive mappings are drives mapped to a user who is a member of (or included) in a specific security group. The most common use for inclusive drive maps is to map remote data shares in common with a specific sub set of users, such as accounting, marketing , or human resources. Configuring an inclusively mapped drive is the same as a public drive mappings, but includes one additional step. The following image shows us configuring the first part of an inclusive drive mapping preference item.

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Figure 3 Inclusive drive mapping

Configuring the first part of an inclusive drive mapping preference item does not make it inclusive; it does the work of mapping the drive. We must take advantage of item-level targeting to ensure the drive mapping items works only for users who are members of the group. We can configure item level targeting by clicking the Targeting button, which is located on the Common tab of the drive mapping item. The targeting editor provides over 20 different types of targeting items. We’re specifically using the Security Group targeting item.

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Figure 4 Security group targeting item

Using the Browse button allows us to pick a specific group in which to target the drive mapping preference item. Security Group targeting items accomplishes its targeting by comparing security identifiers of the specified group against the list of security identifiers with the security principal’s (user or computer) token. Therefore, always use the Browse button when selecting a group; typing the group name does not resolve the name to a security identifier.

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Figure 5 Configured inclusive security group targeting item

The preceding screen shows a properly configured, inclusive targeting item. A properly configured security group targeting item shows both Group and SID fields. The Group field is strictly for administrative use (we humans recognize names better than numbers). The SID field is used by the client side extension to determine group membership. We can determine this is an inclusive targeting item because of the text that represents the item within the list. The word is in the text “the user is a member of the security group CONTOSOManagement.” Our new drive map item and the associated inclusive targeting item are now configured. We can now link the hosting Group Policy object to the domain with confidence that only members of the Management security group receive the drive mapping. We can see the result on a client. The following image shows manager Mike Nash’s desktop from a Windows Vista computer. We can see that Mike receives two drive mappings: the public drive mapping (G: drive) and the management drive mapping (M: drive).

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Figure 6 Client view of inclusive drive mapping

Exclusive drive mapping

The last scenario discussed is exclusive drive mapping. Exclusive drive mappings produce the opposite results of an inclusive drive mapping; that is, the drive map does NOT occur if the user is a member of the specified group. This becomes usefully when you need to make exceptions to prevent specific drives from mapping. Let’s add an exclusive drive mapping to our public drive mapping to prevent specific members of management from receiving the public drive mapping.

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Figure 7 Configured exclusive drive mapping

The preceding image shows the changes we made to the public drive mapping (from the first scenario). We’ve added a Security Group targeting item to the existing public drive mapping preference item. However, the targeting item applies only if the user IS NOT a member of the ExcludePublicDrives group. We change this option using the Items Options list. The client view of manager Monica Brink shows the results of applying Group Policy.

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Figure 8 Client view of exclusive drive mapping

This client applies two Group Policy objects; each containing a drive mapping preference item. One item contains our public drive mapping with an exclusive security group targeting item. The other GPO contains the management drive mapping with an inclusive security group targeting item. The client processes the public drive mapping GPO; however, the exclusive targeting item verifies that Monica is a member of the ExcludePublicDrives group. Monica is also a member of the Management group. Therefore, Monica’s group memberships prevent her from receiving the public drive mapping and include her in receiving the management drive mapping.

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